Will Excel charts and formatting be preserved?
Charts, cell colors, borders and basic formatting are usually preserved as a visual PDF. The PDF is a static document, so it is meant for viewing and sharing, not spreadsheet editing.
Excel to PDF
Convert Excel spreadsheets to PDF in batches
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Convert Your Spreadsheets to PDF
A spreadsheet sent as XLSX is an invitation to edit; the same numbers in a PDF are a record. Excel to PDF converts XLS and XLSX workbooks into fixed documents you can attach to an invoice email, print for a meeting or file away unchanged.
Tables, Charts and More
Excel files are great for editing, but PDFs are easier to send and review. PDFem converts spreadsheets into PDF pages while preserving visible tables, charts, sheets and page layout as closely as possible. Each sheet appears as part of the PDF output.
Batch Excel to PDF
Each workbook becomes its own PDF; nothing gets merged. You can queue up to 30 XLS or XLSX files per run as long as they stay under 50MB combined. When the run produces several PDFs, PDFem zips them so every spreadsheet keeps a separate result.
When Spreadsheets Work Better as PDFs
Financial reports, invoices, budgets, price lists and data tables often look more professional as PDFs. A PDF version prevents accidental edits and gives the recipient a fixed view of the numbers, formatting and charts.
What to Expect
Standard spreadsheets convert well. Very wide sheets, complex workbooks, pivot tables or unusual print settings may need adjustment in Excel first. For best results, check the print layout before uploading so the PDF matches what you expect.
How to Convert Excel to PDF
1
Upload your spreadsheet
Select your XLS or XLSX file.
2
Convert
The spreadsheet is processed and converted to PDF format.
3
Download the PDF
Save the converted file to your device.
Frequently Asked Questions
Do formulas still work in the PDF?
No. Formulas are calculated in the spreadsheet before the PDF is created. The PDF shows the visible results, not live formulas. If you need formulas, keep the original spreadsheet file.
Can I convert multiple sheets?
Yes, if the workbook contains multiple sheets, the converter can include the visible sheet content in the PDF output. Check the result because sheet layout, print areas and page breaks can affect what appears.
Why are some columns cut off in the PDF?
Columns can be cut off when the spreadsheet is wider than the chosen print layout. Adjust the print area, page orientation, scaling or column widths in Excel first, then convert again.
Will print area settings affect the output?
Yes. Spreadsheet print settings often control what becomes a PDF page. If the output is missing rows or columns, check the workbook's print area and page setup.
Can I convert password protected Excel files?
Password protected workbooks may not convert because the converter cannot open them. Remove the password first if you have permission, then upload the file again.
Can I convert multiple spreadsheets at once?
Yes, batches are fine within the upload limits. Every workbook is converted in the same run and keeps its own PDF; when there is more than one output, the PDFs arrive together in a ZIP.